Based in Brussels, Belgium
The three associations IOFI (International Organization of the Flavor Industry), IFRA (International Fragrance Association) and the European Flavour Association (EFFA) are looking for an Office Manager to join their team. We are representing the interests of European and global flavour and fragrance companies and national associations.
The three associations are sharing an office environment in Brussels which serves as the operational center for them. The center serves as the platform for discussions and hosting internal member events and external high-level events for the international flavour and fragrance community every year.
Part of the position will be allocated as secretarial support for one of the associations (EFFA). The Office Manager will report to the EFFA Executive Director.
We are currently looking for an Office Manager (3 Associations) & Assistant (EFFA) to complete our team as soon as possible (80% position). This is a shared position, i.e. 40% EFFA and 20% for IFRA and IOFI, respectively.
Office Manager & Assistant
As Office Manager you will be in charge of the overall office management, the administration, logistics, orders related to all the activities of the associations. You will be part of a multi-cultural team and work mainly directly with one of the Executive Directors (EFFA).
You are expected to have a high level of autonomy at work, taking full responsibility of your tasks while having a great teamwork spirit and service-oriented mindset. You will communicate with senior-level internal and external contacts. You have a high level of tact, diplomatic skills and integrity.
Main Tasks as Office Manager (40%) for the three associations
You will be fully integrated in an energetic and lively team. You are pro-active and have a can-do attitude. You will be responsible for the following:
Main Tasks EFFA Assistant (40%)
EFFA is a small European association and consists of 4 staff. The support for the EFFA Secretariat consists mainly of (but not exclusive):
We offer you
Do you feel motivated by the description and believe you can make a strong positive contribution to our organisations? Please send your CV and cover letter (in English) to Alexander Mohr, Executive Director EFFA email@example.com by 15 November 2021.
Starting date as soon as possible but no later than 1 January 2022. Only shortlisted candidates will be contacted. The position is based in Brussels, Belgium, initially as a 6-month contract (80%) (CDD) under Belgian law – with the possibility of extension (CDI).